National Fair Learning InitiativeAdvocacy built by technology

Ditch the IEP binders.

IEPNotes keeps your child’s Individualized Education Program (IEP), evaluations, meeting notes and school emails together. You can see what changed from year to year and walk into meetings ready.

Start free See how it works

Free for parents and guardians, for up to 2 children. No card needed, and it doesn’t expire. Coming soon in Spanish.

Accommodation history

Example
Each row is a support. Each column is a school year.
2022202320242025
Extended time
Visual cues
Breaks
Speech minutes
In placeChangedNot listed

Worth asking about: Visual cues stopped after 2023, and speech minutes changed in 2025. You can ask the team why.

Plan. Track. Succeed.

Most families manage an IEP with paper folders, binders, email threads and screenshots. IEPNotes puts it all in one place you control.

Plan

Keep every record together: IEPs, evaluations, progress reports, report cards, meeting notes and the contact details for your child’s team. Sort files into folders for each child.

Track

Log what happens during the school year: absences, nurse and staff visits, discipline incidents, calls and emails with the school, and private services. Charts help you spot patterns, like absences that keep landing on the same day.

Succeed

See goals, accommodations, services and minutes side by side, year by year. When you want help, share your child’s records with a teacher, advocate or therapist. You choose view-only or edit access and when it ends.

Coming next: gentle flags that point out changes from one IEP to the next, like fewer service minutes or a goal that disappeared, so you know what to ask about.

What sets IEPNotes apart

Most IEP tools do one job: explain a document, run an advocacy practice or help schools manage caseloads. IEPNotes keeps the whole record, for everyone on a child’s team.

A nonprofit, free for families

Every family can use IEPNotes free for up to 2 children. Other family IEP tools we reviewed charge $5 to $9 a month.

A child’s whole educational journey

Every IEP stays in the record, from the first one to the latest. Compare a child’s initial IEP with one written years later, with absences, messages and expenses alongside.

One record for the whole team

Families own their child’s record and share it with teachers, advocates and attorneys, so everyone works from the same facts.

Your data is never sold or used to train AI

We collect only what your account needs, with no advertising or tracking cookies.

Everything IEPNotes does

The tools families and professionals use every week. Features marked Coming soon are in development and may change before release.

Compare IEPs across the years

Everyone

Keep every IEP from a child’s first evaluation onward. Set the initial IEP next to one written years later and see which goals, services, accommodations and minutes were added, changed or dropped along the way.

Available nowEvery IEP stored by school year, with goals, services, accommodations and modifications tracked over time.

Every message in one place

Families and professionals

Keep a record of every call, email and meeting with the school: who said what, and when.

Available nowA communication log for calls, emails, meetings and notes.

Coming soonA private IEPNotes email address. Forward or copy school emails to it, and they’re saved to your child’s record automatically.

Absences and patterns

Families

Log absences, late arrivals, nurse and staff visits and discipline as they happen. Charts by day and month show patterns that can point to school or work avoidance, like a child who keeps getting “sick” on the days of a hard class.

Available nowAttendance, staff visit and discipline logs with charts.

Document storage and index

Everyone

Store IEPs, evaluations, report cards, letters and invoices in folders for each child.

Available nowSecure storage, folders and document types.

Coming soonRecord and transcribe IEP meetings, and keep the recording and transcript with your documents. Check your state’s rules and tell the team before you record.

Coming soonA printable index of every document by school year, and an attorney version with numbered exhibits.

Timelines and reminders

Everyone

Keep IEP meetings, evaluation dates and legal deadlines on one calendar, with reminders before each one.

Available nowCalendar with IEP event types and reminders.

Coming soonA case timeline that lines up services, meetings, incidents and letters.

Tasks

Everyone

Keep a to-do list for each child, including promises the school made in meetings.

Coming soonTasks from your own list, from the IEP and records, and from school promises.

Student at a glance

Everyone

One page with a child’s strengths, needs, supports and what has worked, for a new teacher, substitute or aide.

Coming soonA one-page student profile and an IEP snapshot for advocates.

Meeting prep

Everyone

Walk into every IEP meeting with what changed since last year, concerns from your records and the questions to ask.

Coming soonMeeting prep built from the IEP and your records, plus meeting notes and a summary afterward.

Sharing on your terms

Families

Invite a teacher, advocate, attorney or therapist to see your child’s records. You choose what they can do and when access ends.

Available nowView-only or edit access with an end date.

Expenses for families

Families

Log tutoring, private therapy, evaluations and other costs you pay yourself, and keep track of services Medicaid covers, with the invoices attached.

Available nowPrivate service and invoice logs with paid status.

Coming soonReimbursement requests to the district, tracked from start to finish.

Invoices and scheduling for advocates

Advocates and private providers

Run your practice from the same place as your clients’ records.

Coming soonTime tracking and invoices for your work, and a booking link families use to schedule meetings with you.

Who it’s for

Built first for parents, and for the professionals who work alongside them. Families stay in control: professionals see only what a family chooses to share.

Parents and guardians

Free for up to 2 children

Your child’s whole special education history in one place, in plain language. Add more children or storage any time.

Start free

Use IEPNotes to

  • Keep every IEP, evaluation, report card and school email together.
  • Track absences, nurse visits, discipline and private services as they happen.
  • Invite your child’s teacher, advocate or attorney, and choose what they can see and for how long.

Educators

Special education teachers, case managers, general education teachers and school-based therapists

You inherit the IEP. IEPNotes gives you the history behind it.

Caseloads keep growing, and every new student arrives with years of records spread across binders, inboxes and old files. When a family shares their IEPNotes records with you, the whole story comes with the student, and meetings start from shared facts instead of competing data.

See professional plans

Use IEPNotes today to

  • Know the student before day one. Open every past IEP, evaluation and accommodation when a family shares their records, with view-only or edit access the family controls.
  • See what changed, year by year. Goals, accommodations, modifications and service minutes on one screen, with each year’s IEP side by side.
  • Start meetings on the same page. A shared log of calls, emails and meetings with the family, so everyone works from one record of what was said and agreed.
  • Stay ahead of deadlines. IEP meetings, evaluation dates and deadlines on one calendar, with reminders before each one.

Coming soon

  • See your whole caseload. Every student you serve in one view, imported from your spreadsheet.
  • Show the minutes you deliver. Session logs next to the minutes the IEP promises, including make-ups, ready when anyone asks.
  • Write progress reports in less time. Drafts built from the data you already logged, in English and Spanish, ready for you to review and edit.
  • Help subs and aides get it right. A free one-page profile with a student’s strengths, needs and supports.

Advocates and private providers

Special education advocates, private therapists, tutors and evaluators

Help more families with less time spent hunting for documents. Everything a family shares arrives organized by child and school year.

See professional plans

Use IEPNotes today to

  • Get organized access to a family’s IEPs, evaluations, assessments and school records when they invite you.
  • Compare accommodations, modifications and services from one year to the next to see what changed.
  • Track contacts, calls, emails and meetings for each family in one place.
  • Give families templates, like a parent input statement, to prepare for meetings.

Coming soon

  • Client workspaces with an intake form families can fill in before the first call.
  • An IEP review that points out missing pieces, like a goal with no starting point, with the page it came from.
  • Meeting prep that turns the IEP and the records into questions to ask the team.
  • A booking link for consultations, plus time tracking and invoicing.

Attorneys

Special education and civil rights attorneys and their staff

Start a case with records that are already dated, sorted and in one place, instead of a box of paper and an inbox to search.

See professional plans

Use IEPNotes today to

  • Review a client’s IEPs, evaluations and school records, organized by school year.
  • See the family’s log of calls, emails and meetings: who said what, and when.
  • Find attendance, discipline incidents and staff visits in records the family kept as things happened.
  • Total the family’s private services and invoices when you ask for reimbursement.

Coming soon

  • A case timeline built from the records, like missed services next to behavior incidents.
  • Numbered exhibit lists by school year, with the source and what each document shows, filtered by issue and ready to export.
  • Spending summaries by type and provider, dated and ready for a hearing or settlement talks.

Coming soon features are in development and may change before release. IEPNotes organizes records and explains what they say. It does not decide whether a law was followed.

Plans

Plans and pricing

IEPNotes is free for up to 2 children, with no card and no time limit. Paid plans add more for families with more needs and for the professionals who work with them.

Family

Free for up to 2 children, forever

  • Child profile and the full IEP editor
  • Records hub for every document
  • Share with the school team or an advocate
  • 1 AI IEP import per year Coming soon

Start free

Coming soon

Family Plus

$59 / year · or free with a sponsor code

  • Unlimited AI IEP imports Coming soon
  • Explain my IEP in English or Spanish Coming soon
  • Meeting prep and IEP comparison Coming soon
  • Email from IEPNotes with AI drafts Coming soon
  • Email forwarding into your communication log Coming soon

Families who can’t pay can get Family Plus free through our sponsors.

Join the waitlist

  • Student data never sold
  • Never used to train AI
  • Delete anytime
  • Signed National Data Privacy Agreement
  • A program of NFLI, a 501(c)(3)

Features marked Coming soon are in development and may change before release. Prices are in U.S. dollars.

Your records stay yours.

IEPNotes asks only for what it needs to run your account: your name, email, state and role. The documents you upload belong to you.

Read the full Privacy Policy and Terms of Use in the IEPNotes app.

  • We don’t sell your personal information.
  • We don’t use your information to train artificial intelligence (AI).
  • No advertising or tracking cookies, only the ones needed to keep you signed in.
  • You can ask for a copy of your data, or ask us to delete it.
  • Independent security professionals test the platform on a regular basis.

IEPNotes is a program of the National Fair Learning Initiative, a nonprofit. Every dollar it earns goes back into the mission.

About NFLI